AGORA Workshop 18.01.2023: abstract submission

before you begin, please prepare the following information and follow these rules :
ABSTRACT SUBMISSION GUIDELINES

The workshop aims to foster interactions between researchers and patient/public participants. We thus invite both researchers and patient/public partners* to present their latest and on-going work through short oral presentations and/or posters. We equally welcome the submission of project designs for studies that have not yet been started. Participants will be asked not to photograph or record any of the presentations/posters, so that unpublished data can safely be presented.
*Patients, caregivers/relatives or public representatives that have previously been or are currently involved in research projects applying PPI.

At the time of submission, authors may choose between oral/poster presentation or poster presentation only. Selected abstracts will be given the chance to present their work in 7 min oral presentations during breakout sessions. To identify breakout session themes best fitted to abstract topics, presenters are asked to select up to 3 keywords. The submission of more than one abstract per persenter is permitted.

Note: a prize will be awarded to the best poster at the end of the workshop! Ranking criteria will include approach/strategy, application of principles, overall research novelty, poster design, as well as presentation pitch. A co-presentation between researcher and patient partner is mandatory to qualify for the poster prize.

SUBMISSION DEADLINE IS DECEMBER 9, 2022
    On the submission website:
  • Provide all presenting/submitting author's contact details, including full mailing address and email address
  • Indicate your preferred type of presentation (oral/poster or poster only)
  • In your abstract file:
  • Abstract title: Must be in UPPER CASE and is limited to 25 words.
  • Provide complete authors' list with full name of all co-authors (e.g., Carl Smith), and make sure all authors agree on submission. Clearly indicate the presenting author. Abstract should be submitted by the presenting author.
  • Provide complete affiliation for every author: Departement; Institution,; City; State/Province (if relevant); Country
    • For authors from different departments/institutions, designate with number in parenthesis immediately following author's last name (e.g., X. X. (1)), and use same parenthesis number immediately preceding institution name (e.g., (1)Dept. of XXX, University of XXX, City, (Country)
  • Should a co-author not have any institutional affiliation, indicate their role in the project/study (e.g. Patient partner, study design)
  • Keywords: Below the author list, provide 3 keywords that address essential elements of your research project:
    • Research topic
    • Method
    • Application of findings
  • Structure:Abstracts should be as informative as possible and follow the structure below:
    • Study relevance, rationale and hypothesis
    • Methods
    • Results
    • Conclusions and significance
  • Abstract text: max. 250 words (title, author names/affiliations/address and references not included).
  • Abstract must include text only (no tables, figures, graphs or pictures).
  • Abstracts should be submitted in English
  • Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word the first time it appears.
  • All abstracts are to be submitted in PDF format online via this website. Abstracts will not be accepted via email, fax or post.
  • Abstract submission deadline: Friday, December 9, 2022.

  • Note: you will not be able to see the abstract after pressing the Submit button.
    You will not receive a copy of your abstract, so please save it accordingly on your own.
presenting author's contact details:
Presentation type
Abstract title
Abstract text
Upload your file

  • ABSTRACT TEXT limited to 250 words (spaces included) - no tables, figures, graphs – in English
  • STRUCTURE --Study relevance, rationale and hypothesis / Methods, with a particular focus on PPI strategy/design / Results / Conclusions and significance (text)
  • You will not be able to see the abstract after pressing the Submit button
  • You will not receive a copy of your abstract so please save your abstract accordingly on your own.
RULES FOR SUBMISSION
  • Abstracts received after the deadline will not be considered.
  • Abstracts must be original and must not represent previously published work.
  • When submitting their abstract, all authors agree to be displayed in the abstract book.
CONFIRMATION
  • Presenters will be notified regarding abstract acceptance and presentation format via email to the presenting authors
    by Monday, December 19, 2022.
  • The final choice of format (oral or poster) will be decided by the Scientific Committee
PRACTICAL DETAILS
  • The Scientific Committee will allocate accepted abstracts to the following formats of presentation:
    • Oral presentation in breakout sessions – speaking time: max 7 min and 3 min discussion (10mn)
    • Printed poster – vertical format DIN A0(120cm high / 85cm width)
  • Please, prepare all written content in English, but a national Swiss language will be accepted for final poster/oral presentation. Please note, however, that simultaneous interpretation will only be provided for keynote lectures,
Disclosure

Disclosure of financial relationships, that the author(s) may have with any manufacturer/supplier of any commercial products or services related to the work, must be indicated in the appropriate box on the online abstract submission form. Also, kindly take note of the following:

  • Keine Veröffentlichung von Patiententendaten ohne schriftliche Einwilligung
  • Pas de publication des données des patients sans consentement écrit
  • No publication of patient data without written consent
  • Registration

    Presenting authors of abstracts must register independently as participant on following the link to the registration page on the meeting.com website.

    For any questions, please contact:  jessica.dessimoz@epfl.ch or nicole.giacomini@meeting-com.ch

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